Job description

Our company is the leading global provider of ground support equipment and services in airports. The company offers rental, lease and maintenance of equipment.
The group is headquartered in Belgium. and operates in over 200 airports in 20 countries, in Europe, Asia Pacific and
the USA.

My client offers an informal, dynamic and exciting work environment. At the group, we work together as one team.

  1. Your challenge!

    The executive assistant we’re looking for, will have a pivotal role behind the
    scenes, providing executive and administrative support to the CEO and Executive
    Team members.

    Operating as a vital link to the Board and Senior Management Teams, your responsibilities will extend to organizing and coordinating executive outreach, external relations efforts, and oversees special projects with finesse.
    You have a passion for thriving in a fast-paced environment, a love for international connections, and a talent for staying on top of the organizational game.
    Besides, you learn the ropes quickly and bring that special touch.

    You will be supporting our business by being responsible for:

    • Supporting the CEO and executive team by handling daily administrative tasks, including managing calendars and appointments, completing expensereports, preparing correspondence, organizing travel plans and compiling documents for meeting
    • Acting as a knowledgeable, reliable and discreet point of contact among executives, employees, clients and other external partners such as managing travel itineraries, preparing and coordinating oral and written communication, maintaining confidential files and contact information.
    • Supporting the Board and senior management teams: giving administrative support to the Company Secretary’s Board activities, which includes coordinating semi-annual Board meetings and dinners; arranging hotel accommodations; and distributing Board meeting materials.

    Office management and reception:

    • Working closely with the office assistant who supports you in office management and reception, among others maintain different suppliers, order catering, provide prints, welcome visitors, manage incoming phone calls and point of contact for colleagues regarding daily office operations.
    • Approving invoices from suppliers.
    • Travel management: act as first point of contact for employees regarding the travel management tool.
    • Liaise with the office assistant and facility manager on building topics.
  2. Your talents

    We are looking for an individual who:

    • Holds a bachelor degree.
    • Minimum 3 to 5 years of experience in a multitasking function.
    • A positive attitude and stress resistant.
    • Strong organizational skills.
    • Communicates effectively from various backgrounds and has excellent
    • interpersonal skills.
    • Is customer oriented, pro-active and very discrete.
    • Is solution driven, assertive, approachable and able to work independently.
    • Willingness to learn and adapt in a flexible work environment.
    • Proactive and able to take initiative.
    • Having an Innate Sense of Hospitality.
  3. Our offer

    Are you ready?
    Our client is offering you a salary commensurate with your experience, as well as a comprehensive salary package.

    In addition to the salary aspect, our client offers you a fulfilling working environment, with opportunities for internal development.

    All interested candidates are therefore invited to apply exclusively via the ‘Apply’ button.

    Your application will be processed quickly and confidentially.